agenda

October 31 - November 1, 2017
Westin Copley Place
Boston, MA


Seminar Agenda (subject to change)

ESSENTIALS Express - Tuesday, October 31, 2017
7:30 - 8:30 am

Continental Breakfast

7:30 am - 5:00 pm Exhibit Hall
7:30 am - 5:30 pm
Registration
8:15 - 8:30 am

Welcome & Introductions

Darla C. Stuckey
President & CEO
Society for Corporate Governance

Margaret Shukur (Seminar Chair)
Senior Vice President, General Counsel & Corporate Secretary
Lionbridge Technologies, Inc.

8:30 - 9:30 am

General Session: Fundamentals of Corporate Governance & Sources of Authority

»What is "corporate governance?"

»Overview of relevant state (Delaware) and federal laws

»Board fiduciary duties and business judgment rule

»Overview of significant case law

»What constitutes "good governance"

»Articles of incorporation, by-laws, delegations of authority and charters

»Policies, codes of conduct and governance principles

9:30 - 10:30 am

General Session: Internal Sources of and Limits on Governance Authority

»Articles of Incorporation

»Bylaws

»Delegations of Authority

»Committee Charters

»Resolutions and Consents

»Corporate Governance Principles

»Corporate Policies

»Code of Business Conduct

10:30 - 10:45 am Refreshment Break
10:45 - 11:45 am

General Session: Board & Committee Meetings: Best Practices

»Number of meetings

»Forward looking schedules

»Agenda development

»Presentations/formats

»Logistical support (travel, lodging, food)

»Scripts and follow-up

»Strategy retreats

11:45 am- 1:30 pm

Luncheon & Address: "My Life as a Corporate Secretary"

1:30 - 2:15 pm

General Session: Board Materials and Preparation

»Timeline for materials preparation

»Review and approval of board materials

»Executive summaries

»Mailing and/or uploading to your portal

»Evolution of portals, and best use now

2:15 - 3:30 pm

General Session: Taking Minutes

»Purpose

»Required elements

»Form/style

»Protecting privilege

»Executive sessions

»Draft and review process

»Special situations

»Post-approval changes

»Review by auditors or regulators

3:30 - 4:00 pm Refreshment Break
4:00 - 4:45 pm

General Session: Annual Meetings I

» Proxy statement drafting, schedule & logistics

» Notice and Access and mailing

» Dealing with management and shareholder proposals

» Reviewing proxy advisory firm recommendations

4:45 - 5:30 pm

General Session: Annual Meetings II

» Scripts, agendas, briefing books, logistics

» Soliciting proxies, tabulating and reporting the vote

» Virtual meetings

5:30 - 6:30 pm Networking Reception
for Essentials attendees & faculty
ESSENTIALS Express - WEDNESday, NOVEMBER 1, 2017
7:15 - 8:15 am Continental Breakfast
7:15 am - 5:30 pm Exhibit Hall
7:15 am - 5:30 pm
Registration
8:00 - 8:15 am
Welcome & Introductions
8:15 - 9:00 am

Concurrent Sessions:

Public Company Track: Shareholder Engagement

»How to identify your shareholders (retail v. institutional)

» Shareholder voting policies

»How to be effective in talking to your shareholders

» How shares are voted by institutional investors

»Board involvement

»Proactive v. reactive approaches

»Shareholder proposals

Private Company Track:Going Public or Staying Private

» JOBS Act Relief

» Private Equity activity

» Acquisitions

» Emerging Growth Companies and Unicorns

9:00 - 10:15 am

Concurrent Sessions:

Public Company Track:Regulation & Disclosure

»Regulators: Overview of SEC and stock exchanges

»Compliance with SEC regulations

»Forms 3, 4, and 5 and Form 144

»Compliance with listing standards

»Basics of disclosure

»Periodic reports (Forms 10-Q and 10-K), current reports (Form 8-K)

»Proxy statement

Private Company Track:Private Company Governance: Best Practices

»Defining the board's role

» Compliance

» Conflicts of Interest

» Board Composition and refreshment

» Entity/subsidiary governance

» Compensation disclosures

» Corporate governance disclosure act

» Risk Oversight

10:15 - 10:30 am Refreshment Break
10:30 - 11:30 am

General Session: Corporate Entity Management

»Important legal significance

»Different types of and impact on the company

»Formation

»Selection of directors and officers

»Maintenance, annual filings

»Dissolution

»Systems for support

»Reports

11:30 am - 12:15 pm

General Session: ESG Disclosure & Ratings

» Sustainability

12:15 - 1:30 pm

Luncheon & Address
Essentials & Eastern New England Chapter Program Attendees invited to participate

1:25 pm Essentials Seminar concludes

Eastern New England Chapter Conference Agenda - Wednesday, November 1, 2017
11:00 am - 5:30 pm
Registration
12:15 - 1:30 pm

Luncheon & Address
Essentials& Eastern New England Chapter Conference Attendees invited to participate

1:45 - 2:45 pm

SEC Update with former Directors of SEC Division of Corporation Finance

• Meredith Cross, Partner, WilmerHale

• Keith Higgins, Chair, Securities & Governance Practice, Ropes and Gray LLP

2:45 - 3:45 pm

Panel 1: Board Recruitment: What do Investors Want?

» Trends in Board Tenure, gender and diversity requirements of investors

» Board Refreshment: recruitment, assessment, gap analysis

» How to conduct/manage a search for new board members

Panelists:

• Arthur Meyers, Partner, Choate Hall & Stewart LLP (Moderator)

• Laurie Cerveny, Partner, Morgan Lewis

• Matt DiGuiseppe, Vice President, Head of America, Asset Stewardship, State Street Global Advisors

• Anthony Goodman, Member, Russell Reynolds Associates

• Brian T. Sandstrom, Counsel - Corporate, Securities & Finance, General Electric Company

3:45 - 4:45 pm

Panel 2: Communicating Difficult Messages

» Typical scenarios: a bad quarter, a bad outcome (loss of a major contract, denial of antitrust approval in a merger, FCPA or sexual harassment investigation), a crisis (loss/unexpected departure/death of key executive; produce recall; terrorism (Marathon bombing)

» Board communications: how often, how much

» External communications

» Readiness

Panelists:

• Joseph J. Basile, Partner, Co-Chair, Business Department, Foley Hoag LLP (Moderator)

• Geri Denterlein, Founder & CEO, Denterlein Communications

• Cristina Gonzalez, VP, Associate General Counsel, Staples, Inc.

• Thomas Grilk, Chief Executive Officer, Boston Athletic Association

• Mark L. Krotoski, Partner, Morgan Lewis

5:00 pm

Reception hosted at Ropes and Gray LLP (Offsite)