PRIVACY POLICY
The Society for Corporate Governance respects your right to privacy and is committed to protecting your personal information. This Privacy Policy summarizes the practices regarding information collection, use, and disclosure practices for our events and this website (societycorpgov.org).
What personal information do we collect when you register for a Society event?
When you register for a Society event, we collect personal information that you provide including your name, job title, email address, mailing address, telephone number, and type of company. We also collect other voluntarily provided information including your programming preferences and other information relevant to your attendance. Subject to your express consent at the time of registration, we may provide your name, registration email, and company affiliation to exhibitors and sponsors for one-time marketing use, and your name and company affiliation to program speakers for purposes of panel preparation.
How does the Society handle financial information?
As part of the event registration and/or membership registration/renewal processes, the Society may receive credit card information (including account number, name, billing address, etc.). The Society uses a reputable third-party payment processor to receive and process credit card payments for events and/or membership(s). The Society’s third-party payment processor undertakes commercially reasonable policies and practices intended to protect the financial information of Society registrants and members and to prevent unauthorized intrusions into its systems. Our third-party payment processor and the Society only retain the last four digits of a registrant’s and/or member’s credit card information for verification purposes. Credit card receipts (including company name, company contact, last four digits of credit card account) are retained for financial and audit purposes and are destroyed in accordance with related record retention standards.
In addition, the Society receives a small number of paper or emailed PDF registration, membership, or exhibitor/sponsorship forms that are processed manually. Paper forms are held securely at the Society’s offices and periodically destroyed. Copies are maintained offsite with a third-party secure information storage and management firm. Registration, membership, or exhibitor/sponsorship information received via email is retained only for the period of time necessary to service a particular event and/or exhibitor/sponsorship before deletion. The Society has retained a third-party technology support and security provider that employs commercially reasonable practices and policies intended to protect the personal and financial information of Society registrants, members, exhibitors, and sponsors, and to prevent unauthorized intrusions into the Society’s systems.
What personal information do we collect when you visit our website?
When you visit our website, you may provide us with two types of information: (a) personal information you knowingly and voluntarily choose to disclose, and (b) information that we automatically collect as you browse our website. We collect and store any information you voluntarily enter on our website or provide to us in offline contacts we have with you. The following information is collected from visitors to our website, as applicable:
Registration Forms
If you register for an event or to make a purchase, we will generally ask you to provide contact information and preferences regarding the event or material for which you desire to register. You may, however, visit certain publicly available portions of this website without registering. Other sections are only available to members and require membership and registration.
Membership
Our website's membership application form requires you to give us your contact information and financial information. We use your contact information to keep you informed about Society programming, resources, and your membership.
Order Forms
Some areas of this website may allow you to order products or services. In connection with these transactions, we collect data necessary to complete the transaction and that is furnished by you, which may include contact information, e-mail address, telephone number, and credit card information (if a cost is involved). As explained above, we retain a third-party payment processor. If credit card information is collected, the third-party payment processor and the Society retain only the last four digits of your credit card.
E-Mail
On several screens of this website, you have an opportunity to communicate with us by e-mail. You may also choose to provide your e-mail address to receive communications from us.
Automatically Collected Information and Cookies
When you browse our website, you and your web browser may also transmit information that we automatically collect. We do log your IP address (the Internet address of your computer), the webpages you visit and the time of your visit, and other click-stream data. This information may be combined with other personal information you voluntarily provide. The only other type of information automatically provided to us by your browser is the type of computer, operating system, and browser you are using. We use this information to improve the performance of this website and to make it more compatible with the technology used by the visitors to this website. We may also place small data files, called "cookies", in the browser file of your computer's hard drive. These cookies automatically identify your browser to our server whenever you interact with this website. We use the cookies to record website statistics. Most browsers automatically accept the cookies, but you usually can change your browser setting to prevent the acceptance of cookies. Certain webpages may not function properly if you choose not to accept cookies.
How do we use your personal information?
We use your personal information to communicate with you if and when necessary in connection with your use of this website, to respond to your questions, or to send you material and information you request. We may also use your information to personalize your website experience and to allow us to deliver the type of content and product information in which you are most interested; consider your suggestions; possibly respond directly to you for clarification; process your request for materials or information; respond to your questions; and provide you with e-mail messages and other information regarding upcoming events, new services, and general information about our products and services. You may elect not to receive these communications, either when you initially register on this website, or at any time thereafter.
We may also use collected information in order to help diagnose problems with this website. We may use all information we collect to analyze statistical use patterns and to improve this website to better serve our customers. We use your IP address to help diagnose problems with our servers, and to administer this website. Your IP address is used to help identify you and your shopping cart. We may also prepare and keep statistical records and other data about you and other users of this website, but we do that in a way that does not identify you or any other user personally. We may hire third parties to help us collect and analyze such data, and we may share such statistical data with such affiliated third parties. Again, such statistical data will not specifically identify you or any other user. We use this information to help us make this website more useful to you and other visitors—to learn about the number of visitors to this website, what part of this website visitors are interested in, how long visitors use this website, and the types of technology our visitors use.
Disclosing Your Personal Information to Others
Except in the limited circumstances described above and stated in this paragraph, we do not sell, rent, license, trade, or otherwise disclose the personal information of this website’s visitors to unaffiliated third parties. We may disclose certain of your information to third parties who assist us in operating this website or if/as necessary to conduct our business. We may disclose information about you if and when we believe it is necessary to comply with any law, rule, court order, or subpoena, or to enforce our legal rights or the rules of this website, or to protect our business, property and operations. As stated above, some areas of this website may allow you to conduct e-commerce transactions (event registration, publication purchase, etc.). In connection with these transactions, we collect data necessary to complete the transaction that is furnished by you. This information may be furnished to a third party if necessary to facilitate the transaction.
Links to Other Sites
This Privacy Policy applies only to your use of our website. We may create links to third-party websites that we believe may be of interest to you. Our doing so does not represent an endorsement of those websites or any assurance regarding the content or integrity of their privacy policies. You should read the privacy policies of each website you visit to determine what information about you that website may collect and use.
Security
Because we are committed to your privacy, we have put in place physical, electronic, and managerial procedures to attempt to safeguard and help prevent unauthorized access, maintain data security, and correctly use the personal information we collect online. When you place an order or access your personal information on this website, we offer the use of a secure server. However, no transmission of data over the Internet or any wireless network can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot ensure or warrant the security of any information that you transmit to us or from us, and you do so at your own risk.
Changes in Our Privacy Policy
By using this website, you consent to our collection and the use of your personal information as described in this Privacy Policy. If we change our Privacy Policy, we will post these changes on this website. You have the opportunity to review this Privacy Policy each time you use this website so that you are aware of any modifications made to these policies.
Communications Preferences
Our website provides users the opportunity to opt-out of receiving communications from us. You may review your information in our database, elect to remove your information from our database, or elect to no longer receive communications from us. Members may express their communication preferences on their personal account page on our website and may unsubscribe from e-mails by clicking the unsubscribe link at the bottom of emails received. If you wish to have your account information deleted from our database, please send us an email.
Note that we may maintain information about individual sales transactions for the purpose of recordkeeping and servicing.
Questions About Our Privacy Policy
If you have questions about our website or our Privacy Policy, please email us.