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The CAQ’s “Voices from the Audit Committee”—a supplemental report to Deloitte’s and the Center for Audit Quality’s “Audit Committee Practices Report” (which we reported on here)—draws on interviews with 27 directors serving on audit committees to highlight practical strategies to enhance meeting effectiveness.
Among the most commonly cited strategies particularly relevant for corporate secretaries and other governance professionals:
Presentation quality—Interviewees noted that presentations often consume too much meeting time, limiting discussion. They recommend that presenters assume materials have been reviewed in advance and focus on summarizing key points, emphasizing new or high-risk areas, and allowing more time for questions and dialogue.
Pre-read materials—While generally viewed as adequate, the volume of materials was a common concern. Directors emphasized the value of concise summaries with supporting detail in appendices, clear highlighting of changes, and timely distribution—often about a week in advance—to support effective preparation and oversight.
Meeting time management—With committee meetings frequently scheduled back-to-back, respondents stressed the importance of disciplined agendas, focused discussions, and adherence to start and end times. Allowing non-committee members to attend and participate may lengthen meetings but can reduce the need for follow-up discussion at the full board level.
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