HOW TO RESERVE YOUR BOOTH
Step 1. Complete the Exhibitor Application
The exhibitor application will be available on the Society’s website on Monday, April 1st at 12:15 pm Eastern. The form must be completed and submitted to the Society via Google Forms or PDF (as per the instructions on the form) by or on behalf of the company that wishes to exhibit.
The Society will assign each applicant a “place number” based on when the Exhibitor Application was received (i.e., the first application received will be #1, the second will be #2.)
• Exhibit Space Application (online | pdf)
Step 2. Make your booth payment by April 16.
Payment is due in full by April 16 to maintain your place number. Payment is not immediately required after submitting your exhibitor application, however, any company who has applied on or before April 16 must pay by April 16 in order to retain its place number. If payment is not received by April 18, the applicant is reassigned the next available place number at the end of the list of applicants.
We encourage all exhibit applications and payments (credit card or ACH/check) to be submitted by April 16 in order to give companies the opportunity to select an available booth space. Applications without exhibit fee payment will be added to the end of the list of applicants whose payments have not yet been received. Exhibit booth location will not be assigned until the exhibit payment has been received by the Society.
• Exhibit Space Contract & Payment Form
Step 3. We will contact you to select your booth location.
On or before April 18, once any applications and payments have been collected, the Society will begin to assign booths based on the applicant’s booth type preference. Applicants will be contacted (e-mail) by the Society in order of place number, to select the company’s booth location based on current availability. There is a limited quantity of booths, and we may not be able to guarantee all requests.
If an exhibit company wishes to change their assigned location space, the request can be made at any time and the space may be changed based on availability, without consultation or coordination with other exhibitors. The Society reserves the right to limit change requests by exhibiting companies.
If an exhibitor cancels participation, the previously held booth space is made available to the other exhibitors.
Once company booth locations are determined, they will be listed on the Society’s website.
Any alteration or deviation from these procedures or change to the exhibit hall floor plan will be made at the discretion of the Society and in the best interests of the conference and exhibit hall. The exhibitors will be contacted if any change affects their booth placement.
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